Dear HR: How do I manage meeting overload on my team?

Dear HR Manager

How do I manage meeting overload on my team?

Our calendars are packed with back-to-back meetings, and I can see the fatigue starting to set in. People are less engaged, productivity is slipping, and yet the meetings continue to multiply. How can I cut the clutter without losing important collaboration?

— Overbooked and Overwhelmed

Dear Overbooked,

You’re right to notice the strain.  Research shows 35% of all meetings are considered unproductive. The good news? With intentional changes, you can reclaim time and energy for your team.

Audit What’s Essential
Not every standing meeting needs to continue. Review recurring invites and ask: Does this meeting still serve its purpose? If not, cancel it or shorten the frequency.
 
Make Meetings Work Harder
For the ones that remain, enforce a clear agenda and outcomes. Shorter, more focused sessions often drive better results than drawn-out discussions.

Use Alternatives
Not every update requires a meeting. Try asynchronous tools—such as shared documents, recorded updates, or quick Slack check-ins—to keep people informed without consuming their day.

Protect Focus Time
Encourage blocks of meeting-free hours so your team can do deep work. Modeling this yourself gives permission for others to follow. 

Bottom Line
Reducing meeting overload means refining collaboration. Trim what’s unnecessary, improve what stays, and your team will have more energy and focus for the work that matters most.

— HR Manager


Strengthening Culture Through Timely Appreciation

Recognition is one of the most cost-effective tools for shaping workplace culture, yet it is often overlooked. When it’s missing or delayed, employees don’t just feel unappreciated; they also feel disrespected. They disengage, lose motivation, and eventually walk out the door.

Recent research highlights the urgency of this issue.

      Only 19% of employees report receiving recognition weekly, down from 29% just four years ago.

That decline reflects more than shifting priorities; it signals a weakening connection between employees and leadership. Without consistent acknowledgment, even high performers begin to question their value. Outside of performance on big tasks, employees are most often acknowledged for:

• Work anniversaries – 48%
• Helping others – 35%
• Small day-to-day tasks – 30%
• Personal milestones – 25%
• Innovative ideas – 21%
• Community service – just 16%

Why Recognition Matters

Recognition is not just about saying thank you. Done well, it:

• Reinforces behaviors that support organizational goals.
• Strengthens trust between employees and leadership.
• Builds emotional connection to the workplace, improving both engagement and retention.

It’s no surprise that recognition has a direct impact on outcomes. Studies link strong recognition cultures to measurable gains in both performance and loyalty.

When recognition leans heavily on tenure or routine tasks, it overlooks the creativity and initiative that also build engagement and loyalty.

Where Leaders Fall Short

Too often, recognition gets overshadowed by other priorities or is reserved for formal occasions, such as annual reviews. These delays send the wrong message: that daily contributions are invisible unless they’re tied to big wins.

The reality is that employees crave recognition in real time, tied to the work they are doing right now. Without it, disengagement grows, and the organization pays the price in productivity and culture.

Practical Ways to Build Recognition into Culture

HR leaders and managers can strengthen recognition by making it timely, authentic, and consistent.

• Normalize frequent recognition: Encourage managers to acknowledge effort during weekly check-ins, not just during performance reviews.
• Enable peer-to-peer recognition: Digital platforms or team meetings can create opportunities for colleagues to celebrate each other’s contributions.
• Be specific and genuine: Recognition is most powerful when it highlights what was done well and why it mattered, not just a generic “good job.”
• Train leaders to notice: Managers often default to coaching problems, but they need equal focus on recognizing successes.

Recognition as a Retention Strategy

In a time when budgets are tight and salary increases may be limited, recognition stands out as a high-impact, low-cost lever for driving employee engagement. It reinforces culture, strengthens loyalty, and improves performance without requiring new systems or large investments.

The return on consistent recognition is clear: when employees feel valued, they stay longer, perform better, and deepen their connection to the organization. For HR leaders, building recognition into daily leadership practices is one of the most effective strategies for attracting and retaining talent.